Executive & Personal Assistant

Location: Gżira, Malta (Hybrid)

Employment Type: Full-time

Salary: up to €35,000 gross per year (depending on experience)

Reports To: Executive Team (CEO & COO)

About the Role

We are seeking an organized, proactive, and highly dependable Executive & Personal Assistant on behalf of our client, a rapidly growing affiliate business based in Malta.

In this multifaceted role, you will work closely with the CEO and COO, serving as the central engine of their day-to-day operations. Your responsibilities will span high-level executive support, light financial and contract administration, office coordination, and select personal logistics.

This is a hands-on, hybrid position based in Gżira requiring sound judgment, total discretion, and flawless follow-through. While flexibility is offered, regular office presence and occasional local errands in Malta are essential.

What You’ll Do

• Manage calendars, arrange meetings, handle travel coordination, draft correspondence, build presentations, and follow up on executive action items.

• Serve as a bridge between the leadership team, internal department heads, external advisers, partners, and vendors, tracking commitments and ensuring deadlines are met.

• Collect, review, register, and process invoices and receipts. Resolve missing billing details and organize recurring financial documentation for the Finance department.

• Draft and circulate agreements using approved templates, coordinate signatures, maintain organized executed contract files, and track renewal dates.

• Assist with select personal appointments, household or relocation administrative tasks, and local office errands in Malta.

• Proactively anticipate potential bottlenecks, propose practical solutions, and utilize Google Workspace, AI tools, and core productivity platforms to keep operations running smoothly.

What We Are Looking For

• Background as an Executive Assistant, Personal Assistant, or Senior Operations Coordinator, including hands-on exposure to basic invoice and contract administration.

• Excellent written and spoken English with the confidence to communicate professionally across all levels of senior management and external stakeholders.

• Exceptionally organized, discreet, detail-oriented, and self-driven with strong execution skills.

• Must be currently based in Malta and able to attend the Gżira office as required by operational needs (a driving license is not required).

About Meta Hire Group:

Born in UAE Operating Globally. MetaHire Group is a specialist recruitment consultancy positioned at the high-velocity intersection of emerging technology, global gaming, and digital performance. With over a decade of elite expertise, we partner with visionary founders to architect the high-performance leadership teams defining the new economy.